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Tracks & Bills Documents Scanned by any Scanner or MFD device… |
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Most firms are now using Multi-function equipment with sophisticated scanning capabilities including scan to file and scan to email. The rapid acceptance of this technology means that more and more staff are routinely using scanning as an important part of their day to day document management and production process.
Scanning is a legitimate cost that can be passed onto your firm's clients, but you need to have the right monitoring solution in place to ensure that this important aspect of your firm's cost recovery process is not overlooked.
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softlog.scan will provide you with the answer. Packed with features that enable you to control and manage access to your scanning equipment, and allowing your staff to release their scanned jobs from their own desktop, easily allocating them to the appropriate Account Code, Job, Activity or Cost Centre.
No third party software required! softlog.scan does not rely upon or require the installation of any third party software.
 Product Features
The softlog.scan desktop pop-up allows each staff member to browse their own scanned jobs, regardless of where the scanner equipment is located. Jobs can only be released by nominating the appropriate Account, Internal Cost Centre or Job Code.
Staff can release a scanned job from their own desktop and transmit it as an email attachment. They have complete control over the destination email address and can include copy email addresses. Staff can even include their own custom subject and optional body text and can also choose the attachment file format for example, PDF, TIF, GIF or JPG.
Staff can release a scanned job from their own desktop and choose to save it to a file. They have complete control over the file destination path and can choose the file format for example, PDF, TIF, GIF or JPG.
Admin profiles can be set up to force a copy of all scanned documents to be released to a particular folder. The name of this folder is very flexible and can be based on user or account information. This is very useful as a document management tool in it's own right, but other document management systems may pick up the job from this location.
Any number of these profiles may be set up.
Instant validation of Client and Cost Centre charge codes means that a scanned job will only be released if it has been correctly allocated. Staff can select from a powerful account lookup list which includes Client and Charge Code descriptions. It's so easy for your staff to allocate a job correctly.
Wouldn't you like to know your firm's scanning volumes? Would you find it useful to see a complete analysis of each staff member's scanner usage? All this and much more is available from the Softlog.Manager statistical database which can be queried and reported upon at any time to help you to keep your scanning traffic and equipment costs under control.
Softlog can be set to automatically allocate scanned jobs that are released from the tenant’s desktop to the tenant’s account code for billing. This feature is designed especially for environments such as Serviced Offices and Real Estate Offices.
Jobs captured by each cost monitoring module are saved into the Softlog.Enterprise client/server SQL database. This powerful management suite includes features such as automatic reporting, export of billing data to your central accounting system, centralised multi-window browsing and powerful drill-down querying options - providing your organisation with the management tools that allow you to achieve significantly higher results.
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