When staff print extra copies of documents rather than photocopying them then your organisation could be overlooking a considerable amount of billable disbursement revenue. With the introduction of copy/print/MFD devices the line between photocopying and printing has become increasingly blurred. Those organisations who are serious about their disbursement recovery recognise that printing is just as important a part of the document production process as copying and should be recovered from their clients.

But to charge for printing you have to be able to monitor it effectively and this is where softlog.print comes in.

softlog.print is a software solution that tracks, monitors and prices printing generated from standard Windows™ applications for printing to any local or networked printer and copier/printer/MFD device.

Packed with features that enable you to control your printing costs while providing your staff with desktop features that make it fast and easy to allocate a job against an appropriate Account, Internal Cost Centre or Job Code.

Product Features

Automatic Desktop Pop-Up
When you print a document the softlog.print pop-up window automatically displays and asks staff to allocate this job to the appropriate Account, Internal Cost Centre or Job Code. No code - no printing!

WP, Spreadsheet & General Applications
softlog.print operates under Windows™ 98, 2000, XP or higher and is compatible with popular Word Processors such as Microsoft Word & Wordperfect and Spreadsheets such as Excel and Lotus and virtually any other application that supports standard Windows printing.

Staff Pin Security
Only those staff with a valid PIN Access Code can print documents, providing your organisation with an additional level of security and detailed audit trails of every staff member's jobs.

Charge Code Validation
Instant validation of Account and Job charge codes means that a job will only be printed if it has been correctly allocated ensuring that you gain maximum printing cost control & recovery levels.

Charge Code Lookup
You can allocate printing jobs by selecting from an instant look-up list which includes Account, Client and Charge Code Descriptions. It's a simple matter for your staff to allocate a job correctly.

Redirect Staff to Another Printer
Automatically redirects your staff to use another printer if the printer they are using is inappropriate for the type of print job – for example, staff may be trying to print a large job on a low-volume printer. This feature can save printing costs by ensuring that staff use the equipment that is best suited to the job they are printing.

Printing Statistics Save Costs
Wouldn't you like to know the print traffic volumes for each printer, computer and staff member? Would you find it useful to see a complete analysis of each staff member's print usage? All this and much more is available from the Softlog.Manager statistical database which can be queried and reported upon at any time to help you to keep your printing costs under control.

Tenants Are Automatically Charged
Softlog can be set to automatically allocate the jobs printed from a tenant’s desktop to that tenant’s account for billing. Tenants will never see a Softlog pop-up on their desktop – instead, Softlog will run “silently”. This feature is designed especially for environments such as Serviced Offices and Real Estate Offices.

softlog.enterprise Integration
Jobs captured by each cost monitoring module are saved into the Softlog.Enterprise client/server SQL database. This powerful management suite includes features such as automatic reporting, export of billing data to your central accounting system, centralised multi-window browsing and powerful drill-down querying options - providing your organisation with the management tools that allow you to achieve significantly higher results.